HOW TO: Request a Resource Calendar in Exchange

How to request a new Exchange resource calendar. 

Requesting a new Exchange resource calendar is a straight forward process. However, a bit of information must be collected before we can begin.  Below is a guide to help you gather the proper information needed to create a new resource for you and your staff.

Choose a resource name. 

  • You will need to pick a name that aligns with Clemson’s naming conventions. (See Naming Conventions section below for extra details how to choose names, basic rules as follows.)
  • Resource names MUST be 20 Characters or less. This is a hard-limit, there cannot be exceptions.
  • Room Resources must start with the building code.
  • Departmental Calendars or other miscellaneous calendars must start with the department number that owns them.

Choose users that need access.

  • You will need to gather a list of usernames (The part before the”@” in your Clemson email address) of those that need access to this new resource.
  • Usernames must be enabled and active Exchange users. (You can find them in the Global Address list (GAL) within Outlook.)
  • Student or Gmail accounts cannot be added to exchange resources.

Decide what level of access your users need.

Next, you will need to pick what level of access your Staff will need while using this resource. Typically, the two most common permissions used are:

  • Editor (Read and Write) 
  • Reviewer (Read Only)

Decide what function level you need.

There are two options currently for resources.

  • Standard – Users are able to directly add or send a Meeting Request via the Resource attendant to add meetings.
  • Moderated- Users will send meeting requests via the resources attendant which will be forwarded to selected moderators for approval.

Make the request.

Collect your Data and send the request to ithelp@clemson.edu (with “New Resource request” as the subject). Here’s an example of how you can format this data to make it easy to read and process:

 

Room Name (example)

unio-L218ConfRoom

 

Editors:

username1

username2

 

Reviewers:

username3

username4

username5

username6

username7

username8

username9

username10

 

Moderators: (if a moderated resource)

Username1

Username2

 

Other considerations.  

  • Newly created resources take several hours to propagate into the GAL. We recommended submitting creation requests a day or two before its needed.
  • Only email account hosted by the Clemson Exchange server can be added to resources. Student, Gmail, Hotmail etc. accounts are not eligible. 
  • If the standard resource codes do not fit your need, new ones can be created. Just ask!

 

 

 

 

 

Naming Conventions for Clemson Exchange resources.

 

 

Room Resources:

Columns 1 - 4

Column 5
(Hyphen) 

Columns 6 - 9

Columns 10 - 20

Building Code

Room Number (with leading zeros if necessary)

Description

 

Examples of room resources include:

 

unio-L218ConfRoom (University Union Room L218 Conference Room)

itc_-0008ConfRoom (ITC Conference Room 8)

 

All Other Resources:

Columns 1 - 4

Column 5
(Hyphen) 

Columns 6 -9

Columns 10-20

Department Number

-

Resource Code

Description

 

Examples of other resources include:

 

2803-cal_TSPclass (Department 2803 TSP Class Schedule)

2803-cal_SCGstu (Department 2803 DSS Student Schedule)

2803-projTSPclass2 (Department 2803 Projector 2 for TSP classes)

2803-autoCour_SUV (Department 2803 SUV used for courier runs)

4007-compMCC_Dell3 (Department 4007 MCC Dell laptop number 3)

 

 

 

Resource Codes

Resource Code

Resource Description

auto

Automobiles, cars or trucks

aveq

Audio Visual Equipment

cal_

Calendars

comp

Computers

misc

Miscellaneous

proj

Projectors

tool

Tools

 

 

 

 

 

Building Codes

Building
Code 

Building Description

asb_

Administrative Services Building

agsc

Agricultural Service center

alum

Alumni Center

appa

Apparel Research (Pendleton Research Park)

barn

Barnett Hall

barr

Barre Hall

bene

Benet Hall

bsfs

Biological Sciences Field Station

bios

Biosystems Research Complex

gard

Botanical Garden

bowe

Bowen Hall

brac

Brackett Hall

brad

Bradley Hall

brok

Brooks Center for the Performing Arts

byrn

Byrnes Hall

cala

Calhoun Courts Apartments

calm

Calhoun Mansion (Fort Hill)

calo

Calhoun's Office

cchs

Campbell Carriage House Coffee and Gift Shop

cgeo

Campbell Geology Museum

cmus

Campbell Museum of Natural History

carg

Carillon Garden

cate

Center for Applied Technology

cef_

Central Energy Facilities

clmh

Clemson House 

stad

Clemson Memorial Stadium and Frank Howard Field

foun

Clemson University Foundation/Shirley Center for Philanthropy

cook

Cook Engineering Laboratory

casl

Cooper Agricultural Service Laboratory

libr

Cooper Library

cope

Cope Hall

coxp

Cox Plaza

danl

Daniel Hall

dill

Dillard Building

dona

Donaldson Hall

dout

Douthit Hills

eagl

Eagle's Landing

earl

Earle Hall

edwd

Edwards Hall

endo

Endocrine Physiology Laboratory

eseg

Environmental Sys Eng, CU Research Park

ffho

Family and Faculty Housing Office

fern

Fernow Street Café

fike

Fike Recreation Center

fire

Fire Station

eib_

Fluor Daniel Engineering Innovation Building

fhdc

Fran Hanson Discovery Center

free

Freeman Hall

geer

Geer Hall

gent

Gentry Hall

godf

Godfrey Hall

gosn

Godley-Snell Research Center

grhs

Greenhouse Complex

hano

Hanover House

harc

Harcombe Food Court

hard

Hardin Hall

hayd

Hayden Conference Center

hend

Hendrix Student Center

holm

Holmes Hall

holt

Holtzendorff Hall

hope

Hopewell

hstn

Houston Center

hunt

Hunter Chemistry Laboratory

intr

Indoor Track

iaud

Internal Auditing Offices

ipty

IPTAY/Ticket Office

itc_

CCIT Information Technology Center

jerv

Jervey Athletic Center

john

Johnstone Hall

jord

Jordan Hall

kina

Kinard Laboratory of Physics

kite

Kite Hill Recycling Center

dair

LaMaster Dairy Center

lee_

Lee Hall

leho

Lehotsky Hall

leve

Lever Hall

lbi_

Lightsey Bridge I Apartments

lbii

Lightsey Bridge II Apartments

ljco

Littlejohn Coliseum

ljhs

Littlejohn House

long

Long Hall

lowr

Lowry Hall

madr

Madren Center

main

Maintenance Stores

mann

Manning Hall

mrte

Martin Hall - E Section

mrtm

Martin Hall - M Section

mrto

Martin Hall - O Section

inn_

Martin Inn, James F.

maul

Mauldin Hall

mcad

McAdams Hall

mccb

McCabe Hall

mcfa

McFadden Building

mell

Mell Hall

mhpl

Military Heritage Plaza

moor

Moorman House

morg

Morgan Poultry Center

moto

Motor Pool

drop

National Dropout Prevention Center

newm

Newman Hall

norm

Norman Track

norr

Norris Hall

olin

Olin Hall

amph

Outdoor Theater (Amphitheater)

germ

Plant Germplasm Research Laboratory

cupd

Police Department

pool

Poole Agricultural Center

pres

President's Home

redf

Redfern Health Center

rsqr

Reunion Square

rhod

Rhodes Engineering Research Center

socc

Riggs Field (Soccer Stadium)

rigg

Riggs Hall

rode

Roderick International House

seed

S.C. Foundation Seed

sand

Sanders Hall

schi

Schilletter Dining Hall

sear

Sears House

sbrn

Sheep Barn

sike

Sikes Hall

simn

Simpson Hall North

sims

Simpson Hall South

sirr

Sirrine Hall

tenn

Sloan Tennis Center

smit

Smith Hall

sres

Stadium Residence Hall

stro

Strode Tower

garr

T. Ed Garrison Arena

thor

Thornhill Village Apartments

thur

Thurmond Institute

tgrf

Tiger Field (Kingsmore Stadium)

till

Tillman Hall

twet

TIWET Laboratory (Pendleton Research Park)

trus

Trustee House

faci

University Facilities Operations

unio

University Union, Edgar Brown

vick

Vickery Hall

vsit

Visitors Center, Class of 1944

golf

Walker Golf Course Clubhouse

wann

Wannamaker Hall

boat

Women's Rowing Boathouses

wood

Woodland Cemetery

youn

Young Hall

 

 

If you have more questions, email ITHELP@clemson.edu or call 864-656-3494.

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