HOW TO: Request a Resource Calendar in Exchange
How to request a new Exchange resource calendar.
Requesting a new Exchange resource calendar is a straight forward process. However, a bit of information must be collected before we can begin. Below is a guide to help you gather the proper information needed to create a new resource for you and your staff.
Choose a resource name.
- You will need to pick a name that aligns with Clemson’s naming conventions. (See Naming Conventions section below for extra details how to choose names, basic rules as follows.)
- Resource names MUST be 20 Characters or less. This is a hard-limit, there cannot be exceptions.
- Room Resources must start with the building code.
- Departmental Calendars or other miscellaneous calendars must start with the department number that owns them.
Choose users that need access.
- You will need to gather a list of usernames (The part before the”@” in your Clemson email address) of those that need access to this new resource.
- Usernames must be enabled and active Exchange users. (You can find them in the Global Address list (GAL) within Outlook.)
- Student or Gmail accounts cannot be added to exchange resources.
Decide what level of access your users need.
Next, you will need to pick what level of access your Staff will need while using this resource. Typically, the two most common permissions used are:
- Editor (Read and Write)
- Reviewer (Read Only)
Decide what function level you need.
There are two options currently for resources.
- Standard – Users are able to directly add or send a Meeting Request via the Resource attendant to add meetings.
- Moderated- Users will send meeting requests via the resources attendant which will be forwarded to selected moderators for approval.
Make the request.
Collect your Data and send the request to ithelp@clemson.edu (with “New Resource request” as the subject). Here’s an example of how you can format this data to make it easy to read and process:
Room Name (example)
unio-L218ConfRoom
Editors:
username1
username2
Reviewers:
username3
username4
username5
username6
username7
username8
username9
username10
Moderators: (if a moderated resource)
Username1
Username2
Other considerations.
- Newly created resources take several hours to propagate into the GAL. We recommended submitting creation requests a day or two before its needed.
- Only email account hosted by the Clemson Exchange server can be added to resources. Student, Gmail, Hotmail etc. accounts are not eligible.
- If the standard resource codes do not fit your need, new ones can be created. Just ask!
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Naming Conventions for Clemson Exchange resources.
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Room Resources:
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Columns 1 - 4
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Column 5
(Hyphen)
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Columns 6 - 9
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Columns 10 - 20
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Building Code
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-
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Room Number (with leading zeros if necessary)
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Description
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Examples of room resources include:
unio-L218ConfRoom (University Union Room L218 Conference Room)
itc_-0008ConfRoom (ITC Conference Room 8)
All Other Resources:
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Columns 1 - 4
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Column 5
(Hyphen)
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Columns 6 -9
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Columns 10-20
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Department Number
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Resource Code
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Description
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Examples of other resources include:
2803-cal_TSPclass (Department 2803 TSP Class Schedule)
2803-cal_SCGstu (Department 2803 DSS Student Schedule)
2803-projTSPclass2 (Department 2803 Projector 2 for TSP classes)
2803-autoCour_SUV (Department 2803 SUV used for courier runs)
4007-compMCC_Dell3 (Department 4007 MCC Dell laptop number 3)
Resource Codes
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Resource Code
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Resource Description
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auto
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Automobiles, cars or trucks
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aveq
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Audio Visual Equipment
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cal_
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Calendars
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comp
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Computers
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misc
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Miscellaneous
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proj
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Projectors
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tool
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Tools
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Building Codes
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Building
Code
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Building Description
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asb_
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Administrative Services Building
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agsc
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Agricultural Service center
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alum
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Alumni Center
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appa
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Apparel Research (Pendleton Research Park)
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barn
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Barnett Hall
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barr
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Barre Hall
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bene
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Benet Hall
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bsfs
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Biological Sciences Field Station
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bios
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Biosystems Research Complex
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gard
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Botanical Garden
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bowe
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Bowen Hall
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brac
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Brackett Hall
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brad
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Bradley Hall
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brok
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Brooks Center for the Performing Arts
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byrn
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Byrnes Hall
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cala
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Calhoun Courts Apartments
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calm
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Calhoun Mansion (Fort Hill)
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calo
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Calhoun's Office
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cchs
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Campbell Carriage House Coffee and Gift Shop
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cgeo
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Campbell Geology Museum
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cmus
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Campbell Museum of Natural History
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carg
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Carillon Garden
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cate
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Center for Applied Technology
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cef_
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Central Energy Facilities
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clmh
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Clemson House
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stad
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Clemson Memorial Stadium and Frank Howard Field
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foun
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Clemson University Foundation/Shirley Center for Philanthropy
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cook
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Cook Engineering Laboratory
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casl
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Cooper Agricultural Service Laboratory
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libr
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Cooper Library
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cope
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Cope Hall
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coxp
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Cox Plaza
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danl
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Daniel Hall
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dill
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Dillard Building
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dona
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Donaldson Hall
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dout
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Douthit Hills
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eagl
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Eagle's Landing
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earl
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Earle Hall
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edwd
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Edwards Hall
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endo
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Endocrine Physiology Laboratory
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eseg
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Environmental Sys Eng, CU Research Park
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ffho
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Family and Faculty Housing Office
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fern
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Fernow Street Café
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fike
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Fike Recreation Center
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fire
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Fire Station
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eib_
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Fluor Daniel Engineering Innovation Building
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fhdc
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Fran Hanson Discovery Center
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free
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Freeman Hall
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geer
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Geer Hall
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gent
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Gentry Hall
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godf
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Godfrey Hall
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gosn
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Godley-Snell Research Center
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grhs
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Greenhouse Complex
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hano
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Hanover House
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harc
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Harcombe Food Court
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hard
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Hardin Hall
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hayd
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Hayden Conference Center
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hend
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Hendrix Student Center
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holm
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Holmes Hall
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holt
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Holtzendorff Hall
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hope
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Hopewell
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hstn
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Houston Center
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hunt
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Hunter Chemistry Laboratory
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intr
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Indoor Track
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iaud
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Internal Auditing Offices
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ipty
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IPTAY/Ticket Office
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itc_
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CCIT Information Technology Center
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jerv
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Jervey Athletic Center
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john
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Johnstone Hall
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jord
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Jordan Hall
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kina
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Kinard Laboratory of Physics
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kite
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Kite Hill Recycling Center
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dair
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LaMaster Dairy Center
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lee_
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Lee Hall
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leho
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Lehotsky Hall
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leve
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Lever Hall
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lbi_
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Lightsey Bridge I Apartments
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lbii
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Lightsey Bridge II Apartments
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ljco
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Littlejohn Coliseum
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ljhs
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Littlejohn House
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long
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Long Hall
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lowr
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Lowry Hall
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madr
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Madren Center
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main
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Maintenance Stores
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mann
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Manning Hall
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mrte
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Martin Hall - E Section
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mrtm
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Martin Hall - M Section
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mrto
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Martin Hall - O Section
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inn_
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Martin Inn, James F.
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maul
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Mauldin Hall
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mcad
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McAdams Hall
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mccb
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McCabe Hall
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mcfa
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McFadden Building
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mell
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Mell Hall
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mhpl
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Military Heritage Plaza
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moor
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Moorman House
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morg
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Morgan Poultry Center
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moto
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Motor Pool
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drop
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National Dropout Prevention Center
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newm
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Newman Hall
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norm
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Norman Track
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norr
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Norris Hall
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olin
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Olin Hall
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amph
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Outdoor Theater (Amphitheater)
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germ
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Plant Germplasm Research Laboratory
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cupd
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Police Department
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pool
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Poole Agricultural Center
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pres
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President's Home
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redf
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Redfern Health Center
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rsqr
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Reunion Square
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rhod
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Rhodes Engineering Research Center
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socc
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Riggs Field (Soccer Stadium)
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rigg
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Riggs Hall
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rode
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Roderick International House
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seed
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S.C. Foundation Seed
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sand
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Sanders Hall
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schi
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Schilletter Dining Hall
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sear
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Sears House
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sbrn
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Sheep Barn
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sike
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Sikes Hall
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simn
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Simpson Hall North
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sims
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Simpson Hall South
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sirr
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Sirrine Hall
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tenn
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Sloan Tennis Center
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smit
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Smith Hall
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sres
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Stadium Residence Hall
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stro
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Strode Tower
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garr
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T. Ed Garrison Arena
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thor
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Thornhill Village Apartments
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thur
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Thurmond Institute
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tgrf
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Tiger Field (Kingsmore Stadium)
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till
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Tillman Hall
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twet
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TIWET Laboratory (Pendleton Research Park)
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trus
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Trustee House
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faci
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University Facilities Operations
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unio
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University Union, Edgar Brown
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vick
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Vickery Hall
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vsit
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Visitors Center, Class of 1944
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golf
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Walker Golf Course Clubhouse
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wann
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Wannamaker Hall
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boat
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Women's Rowing Boathouses
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wood
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Woodland Cemetery
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youn
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Young Hall
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If you have more questions, email ITHELP@clemson.edu or call 864-656-3494.
Article ID: 257
Created: April 28, 2015
Last Updated: June 12, 2024
Author: Faye Buckley
Online URL: https://hdkb.clemson.edu/phpkb/article.php?id=257